West Virginia Code of State Rules Agency 213 - Enterprise Resource Planning Board, WV
📘 West Virginia Code of State Rules
Agency 213 – Enterprise Resource Planning Board
🔹 Overview
Agency 213 governs the Enterprise Resource Planning (ERP) Board of the State of West Virginia. The ERP Board is responsible for overseeing the modernization, implementation, and governance of statewide business processes and technology systems — particularly finance, budgeting, procurement, human resources, and payroll systems.
This Board’s rules are codified in the West Virginia Code of State Rules, and they derive their authority from W. Va. Code § 12-6D, which establishes the Board and outlines its mandate.
🔑 Key Purposes of the ERP Board
Modernize and standardize financial and administrative operations.
Implement an integrated technology system across state agencies.
Ensure transparency, efficiency, and accountability in resource management.
Govern the development and operation of ERP software and infrastructure.
Coordinate inter-agency cooperation in using ERP solutions.
⚙️ Key Provisions of the CSR (Agency 213)
While the specific rules under Agency 213 may be few and administrative in nature, they generally address the following:
1. Board Composition and Duties
Comprised of representatives from:
State Auditor’s Office
State Treasurer’s Office
Department of Administration
May include ex officio members such as the Governor or their designee.
Responsibilities include:
Approving ERP project plans
Setting data governance policies
Approving vendor contracts
2. ERP Implementation Policy
Establishes procedures for implementing new ERP systems statewide.
Addresses:
Procurement standards
Project planning
Security compliance
Data standardization
Ensures alignment with best practices for IT governance.
3. Agency Responsibilities
All state agencies must:
Cooperate with the Board
Transition legacy systems to ERP where applicable
Submit data in required formats
Agencies may request waivers, but such waivers require Board approval.
4. Procurement & Contracting
The ERP Board has oversight over contracts related to ERP systems.
Must ensure that contracts:
Follow competitive bidding standards
Meet legal and technical compliance requirements
5. Budgetary and Financial Controls
ERP systems must integrate with the state's accounting and budget management systems.
The Board has authority to review and monitor system expenditures and compliance.
⚖️ Relevant West Virginia Case Law
Though the ERP Board is relatively recent and case law directly naming it is limited, related decisions concerning state resource management, agency discretion, and IT procurement provide important legal context.
📚 Case 1: State ex rel. Wilson v. West Virginia State Board of Control, 263 S.E.2d 846 (W. Va. 1980)
Issue: Oversight authority of state boards in managing centralized systems.
Holding: The court upheld the state board's authority to impose uniform systems across agencies, so long as the statutory mandate was clear.
Relevance: Supports the ERP Board’s authority to mandate system adoption across agencies under W. Va. Code § 12-6D.
📚 Case 2: Affiliated Construction Trades v. Development Office, 749 S.E.2d 621 (W. Va. 2013)
Issue: Challenge to state contract award procedures in statewide IT implementation.
Holding: Court upheld the agency’s discretion, provided it adhered to procurement rules and transparency.
Relevance: Reinforces ERP Board's ability to manage ERP vendor contracts if rules are followed.
📚 Case 3: State ex rel. Appalachian Power Co. v. Gainer, 297 S.E.2d 912 (W. Va. 1982)
Issue: Limits of fiscal control by state agencies over other entities.
Holding: Fiscal oversight must be exercised in accordance with legislative delegation.
Relevance: Clarifies that ERP Board must act strictly within its enabling legislation and CSR rules.
📚 Case 4: West Virginia Citizens Action Group v. West Virginia Economic Development Authority, 248 W. Va. 118, 886 S.E.2d 573 (2023)
Issue: Public transparency in the use of public funds and state IT projects.
Holding: Required detailed disclosure and public access where administrative rules were vague or silent.
Relevance: Underlines the importance of transparency in ERP project implementation and vendor contracting.
🧾 Summary of Key Legal and Administrative Principles
| Principle | Description | Supporting Law/Case |
|---|---|---|
| Centralized System Authority | ERP Board can enforce centralized software use across agencies | State ex rel. Wilson |
| Procurement Oversight | ERP contracts must follow state procurement and competitive bidding rules | Affiliated Construction Trades |
| Rule-Based Action Only | ERP Board must operate within its statutory and rule-based authority | Appalachian Power Co. |
| Transparency and Compliance | ERP-related expenditures must be transparent and justifiable | Citizens Action Group |
🏛️ Constitutional and Statutory Foundation
West Virginia Constitution, Article VI, § 51: Grants legislative control over public expenditures.
W. Va. Code § 12-6D: Creates the ERP Board and provides for its authority, structure, and funding mechanisms.
W. Va. Code R. § 213: Details the ERP Board’s specific rules on implementation, data, and agency responsibilities.
✅ Practical Applications
Statewide financial software upgrades (e.g., PeopleSoft, Workday)
Central payroll and HR integration
Standardization of procurement and budgeting processes
Ensuring data consistency across all state departments
🔚 Conclusion
The West Virginia ERP Board (CSR Agency 213) plays a pivotal role in ensuring the standardization, modernization, and fiscal oversight of state administrative systems. While direct case law on the ERP Board is limited, broader precedent affirms its authority—as long as it acts within its statutory and administrative rule boundaries.
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