Compilation of Rules and Regulations of the State of Georgia Department 145 - CRIMINAL CASE DATA EXCHANGE BOARD
Here’s a comprehensive overview of Department 145 – Criminal Case Data Exchange Board, per Georgia’s Compilation of Rules and Regulations:
🏛️ Administrative History & Structure (Chapter 145‑1)
Creation: Established under O.C.G.A. § 35‑6A‑14; first rules adopted Dec 13, 2018, effective Jan 1, 2019
Purpose: Designed to oversee statewide criminal case e‑filing and related data exchanges .
Board Address: Located at 104 Marietta Street, Suite 440, Atlanta, GA 30303
Key Rules in Chapter 145‑1:
Rule 145‑1‑.01 – Board Authority
Establishes the Board’s authority to promulgate e‑filing rules and facilitate statewide criminal data exchange
Rule 145‑1‑.02 – Definitions
Clarifies terms such as “Board”; “county-level partners” (e.g., sheriffs, courts, DA, public defender); “state-level partners” (GBI, DOC, GTA, etc.); and “approved vendor” certified by Georgia Technology Authority
Rule 145‑1‑.03 – Petitions to Amend Rules
Allows any interested person to petition for rule promulgation, amendment, or repeal under the Georgia Administrative Procedure Act. Petitions must include specified details (text, reasons, verification). The Board must respond within 30 days by denying or initiating rule-making proceeding
💻 e‑Filing Implementation (Chapter 145‑2)
Rule 145‑2‑.01 – Criminal Justice e‑Filing Rule:
Data Exchange Authority
Directs the Board to facilitate document/data exchange across criminal justice stakeholders—litigants, attorneys, judges, clerks, sheriffs, court admins
Statutory Compliance
Ensures e‑filing aligns with directives in O.C.G.A. §§ 15‑6‑11(a), 15‑6‑61(a)(4)(B), 15‑7‑5(a), and 35‑6A‑14
Court Participation Requirements
Superior courts: Must sign MOUs with the Board, county/state partners, and use an approved vendor; courts not yet selected must join and implement within one year
State courts: Subject to same MOU and vendor compliance timelines
Vendor Coordination
Once a county joins, its county-level partners must use approved vendors to ensure full data exchange
Approved Vendor List
A list of approved vendors is maintained separately as an addendum
✅ Summary
| Component | Description |
|---|---|
| Board Establishment | Formed 2018 under GA Code § 35‑6A‑14 to manage criminal e‑filing statewide. |
| Governance & Definitions | Defines stakeholders; manages rule petitions under GA APA. |
| e‑Filing Rule | Outlines responsibilities for courts and vendors; sets MOU & implementation deadlines. |
| Vendor Management | Ensures approved vendor usage and maintains a vendor registry. |
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