Oregon Administrative Rules Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY
🏛️ Overview of OAR Chapter 574 – Western Oregon University
OAR Chapter 574 is part of the Oregon University System regulations and specifically addresses the administrative rules applicable to Western Oregon University. The rules are organized into several divisions:
Division 1 – Procedural Rules: Outlines the procedures for rulemaking, contested cases, and hearings.
Division 10 – Disputes and Grievances: Establishes procedures for handling disputes and grievances for students and unclassified professional employees, including complaints for discrimination.
Division 20 – Faculty Records Policy: Sets forth policies regarding the maintenance, access, and confidentiality of faculty records.
Division 40 – Student Records: Covers policies related to the maintenance, access, and confidentiality of student records.
Division 90 – Access to Student Housing: Regulates access to student housing, including eligibility criteria and housing assignments.
Division 95 – Revolving Charge Account Plan: Outlines the university's policies governing the use of revolving charge accounts for receivables due to the university.
📘 Key Provisions
Division 10 – Disputes and Grievances
Rule 574-010-0005 – Persons Entitled to be Heard: Specifies who is entitled to be heard in disputes and grievances, including students and unclassified professional employees.
Rule 574-010-0010 – Definitions: Provides definitions for terms used in the dispute and grievance procedures.
Rule 574-010-0020 – Procedure for Informal Hearing: Outlines the procedure for informal hearings in dispute and grievance cases.
Rule 574-010-0030 – Order When Grievant Fails to Appear: Specifies the actions to be taken when a grievant fails to appear at a hearing.
Rule 574-010-0060 – When OAR 574-010-0005 Through 574-010-0055 Do Not Apply: Identifies situations where the dispute and grievance procedures do not apply.
Division 20 – Faculty Records Policy
Rule 574-020-0001 – Faculty Records Policy: Establishes the university's policy on faculty records, ensuring compliance with Oregon laws and the administrative rules of the Board of Higher Education.
Rule 574-020-0005 – Definitions: Defines terms related to faculty records.
Rule 574-020-0010 – Confidential Information Not to Be Sought or Accepted: Prohibits the solicitation or acceptance of certain confidential information from faculty members.
Rule 574-020-0015 – Information Not Required of Faculty Members: Specifies information that is not required from faculty members.
Rule 574-020-0020 – Locations and Custody of Faculty Records: Details the locations and custody arrangements for faculty records.
Rule 574-020-0025 – Release and Access to Faculty Records: Outlines procedures for the release and access to faculty records.
Rule 574-020-0030 – Confidential Records – Restrictions on Release: Imposes restrictions on the release of confidential faculty records.
Rule 574-020-0035 – Access to Files by Faculty Members: Grants faculty members access to their own files.
Rule 574-020-0040 – Retention of Evaluative Materials Concerning Candidates for Possible Employment: Specifies the retention of evaluative materials concerning candidates for possible employment.
Rule 574-020-0045 – Availability to Faculty Members of Objective Information Concerning Categories of Staff: Ensures the availability of objective information concerning categories of staff to faculty members.
Rule 574-020-0050 – Availability of Faculty Records for Research Purposes: Allows for the availability of faculty records for research purposes under certain conditions.
Rule 574-020-0055 – Permanence, Duplication, and Disposal of Faculty Records: Addresses the permanence, duplication, and disposal of faculty records.
Division 40 – Student Records
Rule 574-040-0001 – Student Records Policy: Establishes the university's policy on student records, ensuring compliance with federal and state laws.
Rule 574-040-0005 – Definitions: Defines terms related to student records.
Rule 574-040-0010 – Purpose of Student Records: Outlines the purpose of maintaining student records.
Rule 574-040-0015 – Certain Information Not Required of Students – General Information: Specifies information that is not required from students.
Rule 574-040-0020 – Location and Custody of Student Records: Details the locations and custody arrangements for student records.
Rule 574-040-0025 – Release and Access to Student Records: Outlines procedures for the release and access to student records.
Rule 574-040-0030 – Confidential Records – Restrictions on Release: Imposes restrictions on the release of confidential student records.
Rule 574-040-0035 – Petition By Student for Change in Personal Record: Allows students to petition for changes in their personal records.
Rule 574-040-0040 – Availability of Student Records for Research Purposes: Allows for the availability of student records for research purposes under certain conditions.
Rule 574-040-0045 – Permanence, Duplication, and Disposal of Student Records: Addresses the permanence, duplication, and disposal of student records.
Division 90 – Access to Student Housing
Rule 574-090-0020 – Family Housing Access Qualifications: Specifies the qualifications for access to family housing, including requirements for students and faculty/staff members.
Division 95 – Revolving Charge Account Plan
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