Utah Administrative Code Topic - Human Resource Management
In the Utah Administrative Code, regulations related to Human Resource Management are primarily found under Title R477 - Human Resource Management, Administration. This title is administered by the Utah Department of Human Resource Management (DHRM), which serves as the central HR agency for the executive branch of Utah State government.
The regulations in Title R477 are designed to establish a consistent and fair framework for state employment, covering a wide range of human resource functions. These rules generally apply to career service and career service exempt employees within the executive branch, though specific inclusions or exceptions may be noted.
Here's a breakdown of the typical subjects covered within the various rules (chapters) under Title R477:
R477-1. Definitions: Provides clear definitions for terms used throughout the human resource rules, such as "abandonment of position," "agency head," "career service," "compensatory time," "demotion," "full-time equivalent (FTE)," "incompetence," "inefficiency," "job description," "management," "performance evaluation," "reinstatement," "separation," and various types of leave.
R477-2. Administration: Covers general administrative principles, including:
Rules Applicability: Defines which state employees and agencies are subject to these rules and lists entities that are typically exempt (e.g., legislative and judicial employees, higher education, public education system employees).
Compliance Responsibility: Outlines the responsibility of management to comply with Title R477 and the DHRM's authority to conduct compliance audits.
Policy and Rule Development: The process for developing and amending DHRM rules.
Rule Exceptions: Conditions under which exceptions to the rules may be granted by the DHRM Division Director.
R477-3. Classification: Focuses on the classification system for state jobs:
Job Descriptions: Requirements for maintaining accurate job descriptions.
Position Management: How positions are created, changed, and managed within the state system.
Classification Studies: Procedures for reviewing and updating job classifications.
R477-4. Filling Positions (Recruitment and Selection): Details the processes for hiring and promoting employees:
Recruitment: How job openings are advertised.
Application Process: Requirements for applying for state positions.
Testing and Assessment: Use of various testing and assessment methods.
Certification of Eligible Lists: How lists of qualified candidates are generated.
Selection Process: Procedures for interviewing and selecting candidates.
Reemployment: Rules for employees who separate from state service and wish to return.
R477-5. Employee Status and Probation: Covers the initial employment period and employee status:
Probationary Periods: The length and conditions of probationary periods for new hires and promoted employees.
Status Changes: Rules related to career service status, career service exempt status, and at-will employment.
R477-6. Compensation: Addresses employee pay:
Salary Schedules: How salary ranges are established and administered.
Pay Adjustments: Rules for promotions, demotions, transfers, and other pay changes.
Overtime and Compensatory Time: Regulations for calculating and providing overtime and compensatory time.
Holiday Pay: Rules for pay on state holidays.
Performance Pay: Potentially rules related to performance-based compensation.
R477-7. Leave: Comprehensive rules regarding various types of employee leave:
Annual Leave: Accrual and use of vacation leave.
Sick Leave: Accrual and use of sick leave.
Holidays: Designated state holidays.
Family and Medical Leave (FMLA): Compliance with federal FMLA requirements.
Other Types of Leave: Rules for military leave, jury duty, bereavement leave, administrative leave, and leave without pay.
Donated Leave: Provisions for employees to donate leave to colleagues in need.
R477-8. Working Conditions: Covers general workplace policies:
Work Schedules: Regulations on standard work hours and alternative work arrangements.
Workplace Safety: General provisions related to employee safety.
R477-9. Employee Conduct: Outlines expected behavior and potential prohibited actions:
Ethical Conduct: Standards of professional and ethical behavior.
Conflict of Interest: Rules to prevent conflicts of interest.
Acceptable Use of Information Technology Resources: Guidelines for using state IT resources.
Workplace Harassment and Abusive Conduct Prevention: Policies against harassment and abusive behavior.
R477-10. Employee Development: Focuses on performance management and employee growth:
Performance Evaluation: Requirements and procedures for evaluating employee performance.
Performance Improvement: Plans and procedures for addressing unsatisfactory performance.
Employee Development and Training: Policies for employee training and professional development.
Education Assistance: Potential rules for state-provided educational assistance.
R477-11. Discipline: Details the disciplinary process for state employees:
Disciplinary Actions: Types of disciplinary actions (e.g., written warnings, suspension, demotion, termination).
Due Process: Procedures to ensure due process rights for employees facing disciplinary action.
Appeals: The process for appealing disciplinary decisions.
R477-12. Separations: Covers rules related to employees leaving state service:
Resignation: Procedures for employee resignations.
Retirement: Information on retirement benefits (though administered by the Utah Retirement System, DHRM rules may cover related processes).
Layoffs/Workforce Adjustment: Rules for reductions in force, including bumping rights and reemployment lists.
R477-13. Volunteer Programs: Regulations for individuals volunteering for state agencies.
R477-14. Substance Abuse and Drug-Free Workplace: Policies related to drug and alcohol testing and maintaining a drug-free workplace.
R477-15. Workplace Harassment Prevention: Specific rules related to preventing and addressing workplace harassment.
R477-16. Abusive Conduct Prevention: Regulations aimed at preventing abusive conduct in the workplace.
R477-101. Administrative Law Judge Conduct Committee: Rules related to the conduct of Administrative Law Judges within the DHRM.
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